Boehringer Ingelheim Executive Assistant, President/CEO in FREMONT, California

Boehringer Ingelheim is an equal opportunity global employer who takes pride in maintaining a diverse and inclusive culture. We embrace diversity of perspectives and strive for an inclusive environment which benefits our employees, patients and communities.


Delivering effective support to the President and CEO, Boehringer Ingelheim Fremont Inc, in a timely manner. Coordinating and interfacing with internal and external stakeholders and partners in an international environment. Driving, planning and executing projects, e.g. site events and external sponsoring. Functional team leadership responsibility for Site Administration.

As an employee of Boehringer Ingelheim, you will actively contribute to the development and supply of life saving medicines to our patients and customers. Our global presence provides opportunity to collaborate internationally, offering visibility and opportunity to directly contribute to the companies' success. We realize that our strength and competitive advantage lie with our people. We support our employees in a number of ways to foster a healthy working environment, meaningful work, diversity and inclusion, mobility, networking and work-life balance. Our competitive compensation and benefit programs reflect Boehringer Ingelheim's high regard for our employees.

Duties & Responsibilities:

  • Site management support

  • Provides effective and pro-active executive assistance to President & CEO (Site Head) in a dynamic environment. Manages calendar and travel schedules in international environment.

  • Coordinates conferences/meetings/workshops with internal participants and external stakeholders in support of all functions. Direct support of Site Head and PM Manager meetings.

  • Responsible for arranging all requirements for meetings, appointments and conferences including scheduling, scribing minutes, organizing refreshments/meals, and booking of travel (airfare/hotels) if required.

  • Provides administrative support for expense reports, vacation requests etc.

  • Handles confidential issues on a regular basis and maintains the confidentiality of executive decisions and information.

  • Administers site management needs including data entry, correspondence and reporting.

  • Fosters relationships within matrixed organization

  • Project Management support

  • Owns and executes projects given by Project Management lead.

  • Coordinates PM meetings and administers agenda and presentations.

  • Events and Marketing

  • May assist with, create and execute marketing initiatives for site management in order to strengthen external representation and branding.

  • Plans, coordinates and executes yearly site events, working directly with relevant functions.

  • Works directly with relevant functions to foster timely organization of events.

  • Plans and executes external sponsoring

  • Maintains events and sponsoring budget

  • Administration

  • Functional managerial responsibility; drives streamlining work and improving efficiency of administrative support of the site.

  • Implements cost reductions of administrative tasks where improvement opportunities arise.

  • Help facilitate integration of administrative colleagues into local/regional/global network

  • Acts as backup for other administrative roles during PTO or LEA.


  • Bachelors’ degree in Business Administration and/or Economics or equivalent is preferred.

  • Minimum three (3) to five (5) years executive administrative experience in global setting.

  • Proficiency in German language highly preferred

  • High level of demonstrated integrity and confidentiality are primary requisites for the position.

  • High level of proficiency in the use of Microsoft Office products including Outlook, Word, Excel, PowerPoint. Experience with project planning techniques and software are desired.

  • This role requires an individual with effective planning skills and high attention to detail.

  • Excellent communication skills, both oral and written, with experience and ability to interface with all levels of the organization including the executive leadership team.

  • Ability to maintain a high level of professionalism and work with internal and external contacts

  • Strong, results focused individual with ability to work independently or within a team in a fast-paced changing environment and provides functional and specialist managerial responsibility.

Eligibility Requirements:

  • Must be legally authorized to work in the United States without restriction.

  • Must be willing to take a drug test and post-offer physical (if required)

  • Must be 18 years of age or older

Our Culture:

Boehringer Ingelheim is one of the world’s top 20 pharmaceutical companies and operates globally with approximately 50,000 employees. Since our founding in 1885, the company has remained family-owned and today we are committed to creating value through innovation in three business areas including human pharmaceuticals, animal health and biopharmaceutical contract manufacturing. Since we are privately held, we have the ability to take an innovative, long-term view. Our focus is on scientific discoveries and the introduction of truly novel medicines that improve lives and provide valuable services and support to patients and their families. Employees are challenged to take initiative and achieve outstanding results. Ultimately, our culture and drive allows us to maintain one of the highest levels of excellence in our industry. We are also deeply committed to our communities and our employees create and engage in programs that strengthen the neighborhoods where we live and work. Boehringer Ingelheim, including Boehringer Ingelheim Pharmaceuticals, Inc., Boehringer Ingelheim USA, Boehringer Ingelheim Animal Health USA, Inc., Merial Barceloneta, LLC and Boehringer Ingelheim Fremont, Inc. is an equal opportunity and affirmative action employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender identity or expression; affectional or sexual orientation; disability; veteran or military status, including protected veteran status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

Boehringer Ingelheim is firmly committed to ensuring a safe, healthy, productive and efficient work environment for our employees, partners and customers. As part of that commitment, Boehringer Ingelheim conducts pre-employment verifications and drug screenings.


Organization: US-BI Fremont

Title: Executive Assistant, President/CEO

Location: Americas-United States-CA-Fremont

Requisition ID: 183779